Rescheduling Process

None

Schedule Managers

The goal of the scheduling process is to complete a schedule prior to the start of the season that can be played with minimal changes once the season begins. 

- Team Coach that wants to request a scheduling change should contact their club DOC and/or Scheduling Person and ask for the reschedule and provide a reason why.   No coach from Club A should be reaching out to the coach from Club B.

- Club DOC and/or Scheduling Person then makes the decision if it warrants asking the other club - aka coach cannot make the game or missing 1 player, not valid to move the game

- If it warrants a request, then the club Scheduling Person emails the other club DOC, Scheduling Person & Coach (all 3 should be included in the email) with at least 2 if not 3 dates for the reschedule after they have looked at both the current East Central schedule for both teams & the blackout dates for each team (if they are provided)

- The other club then needs to get back to the club asking for the reschedule with-in 24-48 hours 

Teams should also provide a team contact on the application different from the team coach.  Email & phone # for both.

Rescheduling Rules

  1. The district has adopted a One Week Rule and all requests to reschedule a game for conflicts must be made more than one week prior to the originally scheduled game date/time.  If the game is rescheduled with-in one week of the game being played and the referees have been assigned, the club requesting the reschedule has to pay the referees in full.  Referees need to be paid in full within 1 week of the rescheduled game. 

  2. Clubs, NOT COACHES should work out between each other whether the feel the reschedule is a reasonable one. 

    · Team Coach that wants to request a scheduling change should contact their club DOC and/or Scheduling Person and ask for the reschedule and provide a reason why.   No coach from Club A should be reaching out to the coach from Club B.

    · Club DOC and/or Scheduling Person then makes the decision if it warrants asking the other club - aka coach cannot make the game or missing 1 player, not valid to move the game

    · If it warrants a request, then the club Scheduling Person emails the other club DOC, Scheduling Person & Coach (all 3 should be included in the email) with at least 2 if not 3 dates for the reschedule after they have looked at both the current East Central schedule for both teams & the blackout dates for each team (if they are provided)

    · The other club then needs to get back to the club asking for the reschedule with-in 24-48 hours

  3. Any fees associated with the reschedule is charged to the club by your referee assignor.  

  4. The Forfeit Rules/Fines  have been updated.

Reschedules:  If a game is being postponed prior to the teams being on the field, the Home Club should be communication with their team, the visiting team and the club's Referee Assignor to make sure they are all updated that the game will not be played.

1.  The Home Club Scheduler should put the game in a TBD status while seeking a new date and time to      reschedule the game.  The Home Club Scheduler just removes the date and time from the game and saves it to the schedule.  Teams playing each other will remain on the schedule in a TBD status.

a.  Either team can suggest a new play date, but it will be up to the home club to update the schedule and contact their referee assignor.

b.  Suggestion:   offer a couple of play dates as options to keep the rescheduling process moving.